Confidentiality and Data Protection:
Our Data Protection policy refers to all parties this includes: employees, job candidates, customers, suppliers etc, who provide information to us. ORKA Group Ltd are committed to treating information regarding all parties with the utmost care and confidentiality. Our Data Protection Policy, ensures that we gather, store and handle data fairly, transparently and with respect towards individual rights.
Who is covered under the Data Protection Policy?
All employees of ORKA Group Ltd must follow this policy. Contractors, partners and any other external entity are also covered, generally, our data protection policy refers to anyone we collaborate with or acts on our behalf and may need access to data.
Policy elements:
ORKA Group Ltd need to obtain and process information. This information includes data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data etc. ORKA Group Ltd collects this information in a transparent way and only with the full cooperation and knowledge of interested parties.
Once this information is available to us the following rules apply:
Our data will be:
Accurate and kept up-to-date.
Collected fairly and for lawful purposes only.
Processed by the Company within its legal and moral boundaries.
Protected against any unauthorized or illegal access by internal or external parties.
Our data will not be:
Communicated informally.
Stored for more than a specified amount of time.
Transferred to organizations, states or countries that do not have adequate data protection policies.
Distributed to any party other than the ones agreed upon by the data's owner (exempting legitimate requests from law enforcement authorities).
ORKA Group Ltd has a direct obligation towards people to whom the data belongs. Specifically, we must:
Let people know which of their data is collected.
Inform people about how we will process their data.
Inform people about who has access to their information.
Have provisions in cases of lost, corrupted or compromised data.
Allow people to request that we modify, erase, reduce or correct data obtained.
Actions:
To exercise data protection ORKA Group Ltd are committed to:
Restricting and monitoring access to sensitive data.
Developing transparent data collection procedures.
Training employees in online privacy and security measures.
Building secure networks to protect online data from cyber attacks.
Establishing clear procedures for reporting privacy breaches or data misuse.
Communicating clearly how we handle data.
Establishing data protection practices this will include document shredding, secure locks, data encryption, frequent backups, access authorization etc.
Disciplinary Consequences:
All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.